NGO information:
Name: Youth Bridge Development Organization
Website: https://youthb.org/
Location: Sinjar
Position details:
Position title: Admin & Logistic Officer
Number of Vacancies: 1
Place of performance: Sinjar
Working hours: Full-time
Deadline: June 25, 2024
Duration: 10 months
Overview of the Organization:
The Youth Bridge Development Organization (YBDO) established on August 15, 2015, as a local, independent, non-governmental organization registered in Erbil and Baghdad, Iraq. It aims to achieve community stability human rights protection, and promotion of sustainable development in post ware.
Job description
Job Overview:
The Admin & Logistic Officer is responsible for overseeing the logistical and administrative functions of the project in line with the Youth Bridge Policies. This role involves managing procurement, transportation, inventory, office administration, and ensuring that all operations comply with organizational policies and procedures. The officer will support the smooth running of the Youth Bridge organization’s activities and contribute to achieving project goals.
Key Responsibilities:
1. Logistics Management:
o Plan and coordinate logistics operations, including transportation of goods and personnel.
o Ensure timely and efficient delivery of materials and supplies to project sites.
o Oversee vehicle management, including scheduling, maintenance, and fuel consumption tracking.
o Develop and maintain logistics tracking systems and records.
2. Procurement:
o Manage procurement processes in accordance with organizational policies and donor requirements.
o Prepare procurement plans, source suppliers, obtain quotations, and conduct market assessments.
o Negotiate contracts and agreements with suppliers and service providers.
o Ensure the quality and timely delivery of procured goods and services.
3. Inventory and Asset Management:
o Maintain accurate records of inventory, assets, and equipment.
o Conduct regular physical inventory checks and audits to ensure accountability.
o Manage the distribution and allocation of supplies and equipment to project sites.
o Ensure proper storage and security of inventory and assets.
4. Office Administration:
o Oversee office management tasks, including maintenance, utilities, and office supplies.
o Coordinate administrative support services
o Ensure the smooth operation of office facilities and equipment.
o Manage the organization’s documentation and filing system.
5. Compliance and Reporting:
o Ensure compliance with organizational policies, donor regulations, and local laws.
o Prepare and submit regular reports on logistics, procurement, and administration activities to the Operations Manager.
o Assist in the development and implementation of operational policies and procedures.
6. Team Coordination and Support:
o Supervise and support logistics and administrative staff, providing guidance and training as needed.
o Collaborate with project teams to ensure alignment of logistics and administrative support with project needs.
o Coordinate with other departments to facilitate integrated operational support.
7. Budget and Financial Management:
o Assist in the preparation and monitoring of budgets for logistics and administrative activities.
o Ensure cost-effective and efficient use of resources.
o Maintain accurate financial records related to logistics and procurement expenditures.
8. Risk Management:
o Identify potential risks and challenges in logistics and administrative operations and develop mitigation strategies.
o Ensure safety and security protocols are followed in all logistics activities.
Qualifications:
o Bachelor’s degree in supply chain management, business administration, or a related experience in the field.
o Strong organizational and time management skills.
o Excellent negotiation and communication skills.
o Proficiency in logistics software and Microsoft Office Suite.
o Knowledge of procurement processes and regulations.
o Ability to work independently and as part of a team.
o Strong problem-solving and decision-making abilities.
o Fluency in relevant languages (e.g., Arabic, Kurdish, and English is preffered)
Working Conditions:
o Based at the Youth Bridge Organization office with occasional travel to project sites.
o May require working outside of regular office hours to meet deadlines or address urgent issues.
What Youth Bridge Provides for the Administration and Logistics Officer?
The Youth Bridge Development Organization (YBDO) is committed to supporting the professional growth and well-being of our Administration and Logistics Officer.
1. Monthly Salary:
A competitive monthly salary that reflects the skills and experience of the Administration and Logistics Officer, ensuring fair compensation for their contributions to the organization.
2.Training and Capacity Building:
o Orientation and training sessions upon joining to familiarize the officer with our systems, procedures, and project goals.
o Regular opportunities for professional growth through targeted training programs and workshops focused on logistics management, administrative skills, and other relevant areas.
o Continuous support and mentorship from experienced team members to develop both technical and soft skills, including project management, communication, and problem-solving.
o Access to a range of workshops, seminars, and forums to connect with other professionals in the field, fostering knowledge exchange and collaboration.
3. Supportive Work Environment:
o A supportive and collaborative work environment that encourages teamwork and the sharing of best practices.
o Provision of necessary resources and tools to effectively perform duties, including office supplies, technology, and software.
4. Work-Life Balance:
o Entitlement to paid leave as per the organization’s policies to ensure a healthy work-life balance.
o Consideration for flexible working arrangements to accommodate personal and professional needs.
5. Career Growth:
o Clear pathways for career advancement within the organization based on performance and professional development.
o Regular recognition and appreciation of the officer’s contributions through internal awards and acknowledgment programs.
Note: As soon as we receive a qualified applicant, we will closethe application.
Note: Both males and Females are encouraged to apply
Interested applicants need to send their resume on the following email address; hrfin@youthb.org , with a cover letter and college certificate attached and write “Admin & Logistic Officer”. In the subject section of the email
Please note: if you do not use the mentioned steps for applying, your application will not be reviewed and will be disqualified.
